Job applicant statement
Job Applicant Privacy Statement
This privacy statement applies whenever you submit your personal information as part of a job application, for the purpose of using our recruitment services and being considered for relevant positions in one of our clients.
We respect your privacy and are committed to protecting the personal information that you share with us. When you apply for a job using our recruitment services, we need your personal information to consider whether you are a good fit for relevant positions and to further contact you if the application process continues. In this context, we are the controllers of your personal information and process it for the purpose of conducting our job recruitment services.
This policy statement describes how we collect and use your personal information when you submit a job application.
If the recruitment process proceeds and we transfer your personal information to the potential employer who wishes to consider you for an open position, we no longer function as data controllers (nor as data processors), and this privacy statement no longer applies. Instead, the privacy statement of the potential employer will apply, and you will directly engage with it for any privacy related issues.
Information We Collect
Personal information means any information that may be used to identify an individual, including, but not limited to, a first and last name, email address, a home, postal or other physical address, other contact information, birth date, gender, education, occupation, industry, title, personal interests, CV and other information you provide as part of a job application. In addition to the preliminary information you send us as part of the application, we may collect more information about you in personal interviews or through further direct communications.
Information We Receive from Third Parties
Instead of directly submitting your job application or personal information to us, we provide you with the ability to send such information using tools offered by third parties such as LinkedIn (when you decide to provide your CV by linking to your profile) or Comeet (when you subscribe to their job application services). Any information we receive from such third parties in the context of your job application is subject to this privacy statement and we will be the controllers with respect to such information. However, please note that by using such third-party tools, you may be required to review and consent to the privacy statements of such third parties, and their use of your information will be subject to such privacy statements, for which we assume no liability.
Legal Basis for Processing
Our collection and processing of personal information is based on your request to be provided with job recruitment services and our need to carry out the above processing of information in order to provide such services.
If your application is limited to a specific position, any use of your personal information in connection with other position openings in the future will be subject to your specific, freely-given, unbundled, informed and separate consent to such uses.
Information Sharing and Disclosure
As part of the nature of our services, your personal information may be shared with our other offices or affiliates around the world. Our affiliates are governed by this privacy statement or are bound by the appropriate confidentiality and data transfer agreements. We will be considered the controller of your personal information to the extent that the processing is related to the operation of our recruitment services.
We may send your personal information to other companies or people under any of the following circumstances:
a) we need to send the information to companies that work on our behalf to provide services directly related to the job application process, such as external assessment institutions (we will only provide those companies the information they need in order to assist us in the job application process, and they are prohibited from using that information for any other purpose);
b) in the event of sale or transfer of all or substantially all of our or shares or assets or the CloudZone Group's shares or assets, in cases of mergers or in case of negotiations with respect to the foregoing;
c) If required to do so by law, or in urgent circumstances, to protect personal safety, the public, or our website.
In addition, as inherently required by the services we provide, your personal information will be transferred to our clients (potential employers) as may be applicable and relevant in the context of your job application. Once we provide your personal information to one of our clients, we no longer process your personal information on its behalf, and therefore it becomes the controller of your personal information for the purpose of considering your application for the relevant position.
Other than as described above, any other transfer of your personal information to third parties will be subject to your consent.
For the above purposes, your personal information may be transferred to recipients in countries around the world (which may be located outside the EU/EEA, European Economic Area) which in some cases may have a lower level of protection than that within the EU/EEA. When transferring personal information to countries outside the EU/EEA, to jurisdictions that did not receive an adequacy decision by the European Commission, we use standard contractual clauses approved by the European Commission to ensure a sufficient level of protection for your personal information. The standard contractual clauses can be found via the following link: http://ec.europa.eu/justice/data-protection/international-transfers/transfer/index_en.htm.
Data Retention
We store the personal information as long as it is necessary to fulfill the purpose for which the information has been collected. This means that we delete your personal information when such information is no longer necessary. For example, if you applied only to one job opening, we will delete your personal information within a reasonable time after the application process ends. If you applied for job openings generally, or if you agreed that we contact you for future openings, we will retain your personal information for longer periods in order to send you future information on job openings and consider you for further positions. Statistics that have been anonymized may be saved thereafter.
Data Subject Rights
You may at any time request the rectification or erasure of your personal information. Please note, however, that deletion could mean that we cannot process your job applications. You have the right to request a copy of your personal information from our records. You have the right to request a limitation of the use of your personal information (for example, if you deem the information to be incorrect) or the termination of use of your personal information. Please note that as we do not process your personal information on behalf of potential employers to which your information was transferred, if you wish them to fulfill any of your data subject rights, you will have to contact them with the relevant requests.
Data Security
We safeguard the security of your personal information with physical, electronic, and managerial procedures, taking into consideration the state-of-the-art technology, the costs of implementation, and the nature, scope, context, and purposes of processing as well as the risk of processing your personal information. While we strive to protect your personal information, we cannot ensure the security of the information you transmit to us, and so we urge you to take every precaution to protect your personal information when you are on the Internet.
Changes to this Privacy Policy
We may amend this policy from time to time. If we make any substantial changes in the way we use your personal information, we will make that information available by posting a notice on this site.
Privacy Inquiries
Any requests to exercise your rights as stated above shall be addressed to CloudZone IT Global Services Bulgaria EAD, email address: GDPR-info@cloudzone.ai.
If you are a resident of the EU/EEA and have a complaint regarding the processing of your personal information by us, you are entitled to report such dissatisfaction to the applicable supervisory authority in your country of residence.
